Separate three types of inventory
Consumables
Items guests or cleaners regularly use up: toilet paper, paper towels, trash bags, soaps, coffee supplies, dishwasher products and similar stock.
Linens
Sheets, pillowcases, bath towels, hand towels, washcloths, kitchen towels and other washable items that move between beds, storage and laundry.
Durable property items
Dishes, cookware, small appliances, remotes, lamps, furniture and other items that should be present but are not consumed during each stay.
Set a par level for consumables
A par level is the quantity you want available when the property is fully stocked. For example, if the target is 12 rolls and only 5 remain, the system should show that 7 are needed to return to par. This makes restocking measurable instead of subjective.
Choose a reorder point
The reorder point can be lower than the full par level. It tells the host or manager when to buy more before the property runs out. The right number depends on turnover frequency, storage space and how quickly replacement stock can be obtained.
Track linens differently from supplies
- Total sets owned
- Sets currently on beds
- Clean sets in storage
- Sets in laundry
- Stained or damaged pieces
- Replacement quantity needed
Record damage and missing items
When a durable item is missing or damaged, record the property, item, date discovered, condition, next action and whether replacement is urgent before the next guest.
Give the cleaner a short restock list
The cleaner should not need to study a giant inventory workbook. Give the field team a focused list of the items they actually count during every turnover, while the host or manager keeps the master inventory.
Review inventory on a schedule
High-use consumables may be counted every turn. Durable property contents can be checked less often. Linens should be reviewed frequently enough that damaged or missing sets do not slowly reduce operating stock.
What to include in a simple restock tracker
- Property
- Item
- Category
- Storage location
- Par level
- Reorder point
- Current quantity
- Quantity to buy
- Estimated unit cost
- Last checked date
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See ResetStack Pro · $39.99Frequently asked questions
What is a par level in a vacation rental?
A par level is the target quantity of an item you want available when the property is fully stocked.
Should linens and consumables be tracked together?
They can live in one workbook, but separate sections are usually clearer because linens move through beds, laundry and storage while consumables are used up and reordered.
How often should a vacation rental inventory be checked?
High-use consumables may need a quick count each turnover, while durable contents can be reviewed on a less frequent schedule based on the property and risk.